Polk City Council Minutes

Regular Meeting

February 11, 2008

The City Council for the City of Polk City met in regular session on February 11, 2008 at City Hall in Polk City, Iowa. Present were Tim Rhoades, David Dvorak, Robert Mordini, Dan Lane and Ron Anderson. Also present were Administrator Gary Mahannah and Attorney Amy Beattie. Mayor Heuertz called the meeting to order at 6:30 p.m.

Motion was made by Anderson to approve the agenda as listed, second by Mordini. Motion was approved vocally and unanimously.

Motion was made by Rhoades to approve the Consent Agenda as listed, second by Mordini. Motion was approved unanimously by roll call.

  A. Approve Council Minutes of January 28 & February 5, 2008

The Mayor declared it was time to close the regular meeting and open the Public Hearing at 6:31 p.m. to amend the Future Land Use Map of the Comprehensive Plan for Polk City. The Administrator stated the reason for the amendment results from a request from Marina Development LLC to rezone 5.08 acres from C-2 zoning to M (restricted) zoning to allow for enclosed boat/RV storage which would change the land use from Mixed Use to Limited Industrial use. The Mayor asked the Clerk if any written correspondence was received for or against the amendment, she stated none had. Representatives from Stanbrough Development, Marina Development, LLC and interested buyer, Phil Watson were present in the audience to state they are in favor of the changes. Councilman Anderson asked about the buffering between the two properties. Vic Piagentini, Assoc. Engineering Co of Iowa, Inc. stated there will be a 50’ buffer on Stanbrough’s side of the property. Motion was made by Mordini to close the public hearing and reopen the regular meeting at 6:40 p.m., second by Lane. Motion was approved unanimously by roll call.

Motion was made by Mordini to approve Resolution No. 2008-11 amending the Comprehensive Land Use map for property owned by Marina Development LLC from Mixed Use to Limited Industrial Use, second by Rhoades. Motion was approved unanimously by roll call.

The Mayor declared it was time to close the regular meeting and open the Public Hearing at 6:41 p.m. on a request from Marina Development LLC to rezone property located at 10749 NW Polk City Drive from C-2 Commercial Zoning to M (Restricted) Industrial Zoning. The Administrator stated the parcel would be restricted to permit only enclosed boat and recreational vehicle storage, enclosed mini-storage and other uses permitted in the C-2 district. The Mayor asked if any written correspondence was received for this hearing. Attorney Beattie stated the City received a written agreement from both the current owner, Marina Development LLC and Phil Watson Jr. agreeing to the rezoning and the restrictions.Also included in favor of the rezoning were the people present in the audience which included Stanbrough Development, Marina Development LLC and Phil Watson. Motion was made by Anderson, to close the public hearing and reopen the regular meeting at 6:43 p.m., second by Lane. Motion was approved unanimously by roll call.

Motion was made by Mordini to approve the first reading of Ordinance No. 2008-100 amending Polk City’s Municipal Code by rezoning 5.08 acres owned by Marina Development LLC from C-2 Commercial Zoning to M (Restricted) Industrial Zoning, second by Rhoades. Motion was approved unanimously by roll call.

A request was made from Phil Watson to waive the third reading of Ordinance No. 2008-100 at the next regular meeting.

John Calhoun, Polk City Chamber President, was present to talk to the council about starting a Polk City Farmers Market on the square from May through October. Chamber will coordinate event including signage and insurance. Councilman Dvorak will contact the Park Commission members for their approval regarding the use of the square. Council gave their approval to proceed with plans and to apply for a special events permit.

Mr. Calhoun, on behalf of PCDC and the Chamber, updated the council on the Four Seasons Festival to be held July 25^th and 26^th. He stated they have received around $6500. in sponsorships. Items that they need to request from the council include use of Kiwanis All Seasons Community Park, use of the Community Building’s parking lot, use of Community Room, street closings around the square, help with sign installation and financial contribution of approximately $5,000. The Mayor stated the council can discuss the financial contribution at the next budget meeting, but cannot take action on any of the items since they were not on the agenda. The agenda for the next regular meeting will contain some of the requested items.

Motion was made by Mordini to set a Personnel meeting for February 20, 2008 at 4:30 p.m. and a council work session for February 13, 2008 at 5:00 p.m., second by Dvorak. Motion was approved unanimously by roll call.

The Administrator stated the changes expressed at the last meeting were made to the Affordable Housing Plan. Motion was made by Anderson to approve the Affordable Housing Plan for Polk City, second by Lane. Motion was approved unanimously by roll call.

Motion was made by Mordini to approve Spring Clean-Up Day for April 19, 2008, second by Anderson. Motion was approved unanimously by roll call. Appliances will not be picked up this year as it is the city’s policy to pick up appliances every other year.

Motion was made by Anderson to authorize the Administrator to proceed with the Community Building Retaining Wall/Sidewalk Project, second by Mordini. Motion was approved unanimously by roll call.

Motion was made by Anderson to adjourn the meeting at 7:16 p.m., second by Mordini. Motion was approved vocally and unanimously. _____________________________________

Gary M. Heuertz, Mayor

Attest:

Sharon Nickles, CMC Published in the Ankeny Register on February 21, 2008