Polk City Council Minutes

Regular Meeting

March 10, 2008

The City Council for the City of Polk City met in regular session on March 10, 2008 at City Hall in Polk City, Iowa. Present were Tim Rhoades, David Dvorak, Robert Mordini, Dan Lane and Ron Anderson. Also present were City Administrator Gary Mahannah, City Attorney Amy Beattie and City Engineering Representative Kathleen Connor. Mayor Heuertz called the meeting to order at 6:30 p.m.

Motion was made by Anderson to perfect the agenda by removing item 6. (B.) Engineer Services Agreement for the Polk City Athletic Complex Master Plan, from the agenda, second by Dvorak. Motion was approved unanimously by roll call. Item was deferred to a later date pending location of ground.

Motion was made by Rhoades to approve the Consent Agenda as listed, second by Anderson. Motion was approved unanimously by roll call.

   A. Approve Council Minutes of February 25

The Mayor declared it was time to close the regular meeting and open the Public Hearing at 6:33 p.m. for the amendment to the City Budget FY ending June 30, 2008. The Mayor asked the Clerk if any written correspondence was received for the amendment, none were. The Mayor asked if anyone was present in the audience who wished to be heard for or against the amendment, none were. Motion was made by Lane to close the hearing at 6:34 p.m. and reopen the regular meeting, second by Anderson. Motion was approved unanimously by roll call. Motion was made by Rhoades to approve Resolution No. 2008-16 amending the City budget and certifying said amendment for Fiscal Year End June 30, 2008, second by Lane. Motion was approved unanimously by roll call.

The Mayor declared it was time to close the regular meeting and open the Public Hearing at 6:35 p.m. for the adoption of the Annual Budget for the Fiscal Year 2008-2009. The Mayor asked the Clerk if any written correspondence was received on the budget, none were. The Mayor asked if anyone was present in the audience who wished to be heard for or against the budget, none were. Motion was made by Anderson to close the public hearing at 6:36 p.m. and reopen the regular meeting, second by Lane. Motion was approved unanimously by roll call. Motion was made by Mordini to approve Resolution No. 2008-17 adopting the Annual Budget for the Fiscal Year 2008-2009, second by Dvorak. Motion was approved unanimously by roll call.

Administrator Mahannah introduced Tami McCoy who was recommended by the Parks Commission to be hired as the Summer Rec Director. Motion was made by Anderson to approve hiring Tami McCoy as the City’s Summer Rec Director at $13.50/hr, second by Dvorak. Motion was approved unanimously by roll call.

Tom Cox was present to update the council on the restoration project to the Historical Museum. He stated once all of the pledges are fulfilled they will not need any of the $42,000 the city committed to help with the restoration. The project, "Stairway to Yesteryear" will involve new shingles, repair and replace siding, windows and chimney and restore interior second floor. He stated they may come back for assistance with funding an outside stairway and some accessories. The council applauded Big Creek Historical Society for their fundraising and hard work.

Motion was made by Mordini to approve the 3^rd reading of Ordinance No. 2008-100 amending the Municipal Code by rezoning 5.09 acres owned by Marina Development LLC/Phil Watson from C-2 Commercial to M (Restricted) Industrial zoning, second by Anderson. Motion was approved unanimously by roll call.

Motion was made by Anderson to approve Resolution No. 2008-15 approving Agreement to Complete for The Centre, second by Rhoades. Motion was approved unanimously by roll call. Councilman Mordini stated before the final occupancy is given he would like the City to make sure the property lines are defined and the drainage looked at carefully.

The council discussed the request from Iowa Bicycle Coalition for $500. It was determined that Polk City would be included in the program material. Motion was made by Rhoades to contribute $100 to the Iowa Bicycle Coalition for the Bike to Work Week program, second by Anderson. Roll call was Anderson, yes; Rhoades, yes; Dvorak, yes; Mordini, no; and Lane, yes. Motion carried.

The council discussed Midwest Appliance Recycling Recovery’s request to pick up appliances at no cost on Clean-Up Day and also to take televisions and computer monitors at a small cost per item. Motion was made by Anderson to approve letting Midwest Appliance Recycling Recovery pick up appliances on Clean-Up Day and approving the cost of discarded televisions and computer monitors at the rates listed, second by Lane. Motion was approved unanimously by roll call.

Motion was made by Anderson to approve Resolution No. 2008-19 setting a public hearing vacating easements within Wolf Creek Townhomes Plat 6, second by Mordini. Motion was approved unanimously by roll call.

Motion was made by Anderson to adjourn the meeting at 7:16 p.m., second by Lane. Motion was approved vocally and unanimously.

_______________________________________

Gary M. Heuertz, Mayor

Attest:

__________________________________

Sharon Nickles, CMC

Published in the Ankeny Register on March 20, 2008