Polk City Council Minutes

Regular Meeting

March 24, 2008

The City Council for the City of Polk City met in regular session on March 24, 2008 at City Hall in Polk City, Iowa. Present were David Dvorak, Robert Mordini, Dan Lane and Ron Anderson. Tim Rhoades was absent. Also present were City Administrator Gary Mahannah, City Attorney Amy Beattie and City Engineering Representative Kathleen Connor. Mayor Heuertz called the meeting to order at 6:30 p.m.

Motion was made by Mordini to accept the agenda as presented, second by Anderson. Motion was approved vocally and unanimously.

Motion was made by Anderson to approve the Consent Agenda as listed, second by Dvorak. Motion was approved unanimously by roll call.

  A. Approve Council Minutes of March 10

The Mayor declared it was time to close the regular meeting and open the Public Hearing at 6:32 p.m. on a request to vacate certain easements within Wolf Creek Townhomes Plat 6. The Mayor asked the Clerk if any written comments were received at City Hall for or against the vacation of easements, none were. Staff reported the developer has changed the style of homes for Wolf Creek Townhomes Plat 6 which resulted in vacating easements based on preliminary concepts that are no longer being proposed. Vacating the easements will clear the title for new easements.

The Mayor asked if anyone was present who wished to be heard for or against the vacation of easements, none were. Motion was made by Anderson to close the Public Hearing and reopen the regular meeting at 6:34 p.m., second by Lane. Motion was approve unanimously by roll call.

Motion was made by Anderson to approve the first reading of Ordinance No. 2008-200 vacating easements within property known as Wolf Creek Townhomes Plat 6, second by Dvorak. Motion was approved unanimously by roll call. Motion was made by Anderson to waive the second and third readings of Ordinance No. 2008-200, second by Mordini. Motion was approved unanimously by roll call.

Motion was made by Mordini to approve Resolution No. 2008-22 approving Construction Drawings for Wolf Creek Townhomes Plat 6, second by Lane. Motion was approved unanimously by roll call.

Motion was made by Lane to approve Resolution No. 2008-20 approving the Final Development Plan, Final Plat and accepting easements for Wolf Creek Townhomes Plat 6 subject to filing fees being paid, second by Anderson. Motion was approved unanimously by roll call.

Motion was made by Anderson to approve Resolution No. 2008-23 setting a Public Hearing for rezoning certain property belong to Marina Development LLC from C-2 to R-1, second by Mordini. Motion was approved unanimously by roll call.

Motion was made by Dvorak to set a Work Session on April 14, 2008 at 5:00 p.m. to review the Broadway Street Improvement Project, second by Lane. Motion was approved unanimously by roll call.

Motion was made by Mordini to set a Personnel meeting on April 8, 2008 at 4:00 p.m., second by Dvorak. Motion was approved unanimously by roll call.

Motion was made by Mordini to approve Resolution No. 2008-21 amending the pay for on call member compensation for emergency response services, second by Dvorak. Motion was approved unanimously by roll call.

Motion was made by Anderson to approve the Fire Department’s assistance at the Hy-Vee Triathlon on June 22, 2008, second by Lane. Motion was approved unanimously by roll call.

It was determined that open burning will be April 15-30 as stated in the Municipal Code, weather permitting.

John Haldeman, Snyder & Associates, reported on three options for reconstruction of Van Dorn Street. The council discussed different pavement options. The Clerk was directed to place the item on the next agenda with engineer getting additional information pertaining to life expectancy of material on all three options.

Motion was made by Lane to approve the Service Agreement for Housing Rehab Inspections with The Building Inspectors, second by Mordini. Motion was approved unanimously by roll call.

The Administrator reported on a rec center membership for city employees where the city would reimburse the employee $157, which is currently 50% of the employee’s cost for corporate rate membership to All Seasons Fitness & Athletics. The City would no longer maintain the present fitness center located in the Community Building. Motion was made by Anderson to approve reimbursing employees $157 of their membership cost to All Seasons Fitness & Athletics, second by Dvorak. Roll call was Dvorak, yes; Mordini, no; Lane, yes; and Anderson, yes. Motion declared carried.

Mr. Haldeman reviewed the probable construction cost for a water main and sanitary sewer extension to the Sports Complex at an estimated cost of $106,562. Clerk was directed to place item on the next agenda to set the hearing and letting.

Caleb Smith and Jeff Schug, McClure Engineering, reported on the Community Building Sidewalk/Retaining Wall Project. Mr. Smith discussed the scope of the project which would involve replacing the retaining wall and sidewalk on the west side of the building, placing a concrete retaining wall on the NE side of the building to keep the building from moving, adding five additional parking spaces for Fire and Rescue personnel and providing a place for a dumpster and new generator. Total cost of the project estimated at $208,797. Due to the project originally involving only the replacement of the retaining wall and sidewalk on the west side of the building the project was over budget estimate. The council directed McClure to come back with a table listing a menu of options to choose from.

Motion was made by Anderson to adjourn the meeting at 7:55 p.m., second by Lane. Motion was approved vocally and unanimously.

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Gary M. Heuertz, Mayor

Attest:

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Sharon Nickles, CMC

Published in the Ankeny Register on April 3, 2008