Polk City Council Minutes

Regular Meeting

May 12, 2008

The City Council for the City of Polk City met in regular session on May 12, 2008 at City Hall in Polk City, Iowa. Present were Tim Rhoades, David Dvorak, Robert Mordini, Dan Lane and Ron Anderson. Also present were Administrator Gary Mahannah, City Attorney Amy Beattie and City Engineering Representative John Haldeman. Mayor Heuertz called the meeting to order at 6:30 p.m.

Motion was made by Anderson to accept the agenda as presented, second by Lane. Motion was approved vocally and unanimously.

Motion was made by Rhoades to approve the Consent Agenda as listed, second by Dvorak. Motion was approved unanimously by roll call.

  A. Approve Council Minutes of April 28, 2008

  B. Approve Claims for May 12, 2008

  C. Approve Finance Report for April, 2008

  D. Approve Department Head Reports for April, 2008: Building permits, Police

  E. Approve Polk City Development Corp. Class C, Outdoor Service Liquor license for Four

      Seasons Festival

  F. Approve Resolution No. 2008-29 approving temporary closing of certain streets and parking

       for Kids Day America/International

  G. Approve Use of fields at Sports Complex for Adult Softball, Little League and Soccer

  H. Accept the resignation of Jim Hoppenworth from the Parks Commission and advertise to

      fill vacancy

  I. Approve request for Use of Square for a send-off party on 6/22/08 from 11:00 a.m. to 6:00 p.m.

     for the Iowa Delegation of People to People Student Ambassadors

  J. Approve Polk City Women’s request to waive the rental fee for use of Miller Park Shelter

     House on 6/22/08 for their end of the year celebration

The Mayor declared it was time to close the regular meeting and open the Public Hearing at 6:31 p.m. for the West Bridge Road Water Main & Sanitary Sewer Extension Project. The Mayor asked the City Clerk if any written comments were received for or against this project, none were. John Haldeman, Project Manager for Snyder & Associates, reported the City received four bids for the project, with Halbrook Excavating being the low bid of $75,918.50. The Mayor asked if anyone present wished to be heard for or against the project, none did. Motion was made by Anderson to close the Public Hearing at 6:33 p.m. and reopen the regular meeting, second by Dvorak. Motion was approved unanimously by roll call.

Motion was made by Anderson to receive and file bids, second by Lane. Motion was approved unanimously by roll call.

Motion was made by Mordini to approve Resolution No. 2008-30 adopting plans, specifications, form of contract and estimate of cost for the construction of public improvements for the West Bridge Road Water Main and Sanitary Sewer Extension Project, second by Anderson. Motion was approved unanimously by roll call.

Motion was made by Lane to approve Resolution No. 2008-31 making award of construction contract to Halbrook Excavating, 4807 SE Rio Ct, Ankeny Iowa 50021 for the West Bridge Road Water Main and Sanitary Sewer Extension Project, second by Mordini. Motion was approved unanimously by roll call.

Micah Mullenix, All Seasons Fitness & Athletics, was present to discuss their proposal for summer activities involving all ages from children to seniors. He stated the programs will be available to everyone and they don’t have to be a member of the fitness center to participate. The proposal concept was approved by the Parks Commission and Summer Rec Director.

The council discussed utilizing the facilities and the availability and liability of the programs. Motion was made by Dvorak to endorse the concept of the proposal by All Seasons Fitness & Athletics and direct staff to work on a contract between the City of Polk City and All Seasons Fitness & Athletics, second by Anderson. Motion was approved vocally and unanimously.

Tim West, Snyder & Associates, was present to discuss the master planning of eight parks that was recommended for approval by the Parks Commission. Motion was made by Mordini to approve adding the Park & Trail Master Plan as an addendum to the Comprehensive Plan, second by Dvorak. Motion was approved unanimously by roll call.

Motion was made by Mordini to reschedule the regular council meeting for May 26th to May 27th at 6:30 p.m., second by Anderson. Motion was approved unanimously by roll call.

Police Chief Bowersox reported they will be sponsoring the Central Iowa Safety Traffic Force Conference on June 19, 2008. He also reported they will be doing safety check enforcements in the Saylorville area on June 22, 2008.

Motion was made by Rhoades to approve the purchase of a generator package at a cost of $55,036. for the Community Building/City Hall from 3E & Guernsey Electric, second by Dvorak. Motion was approved unanimously by roll call.

Motion was made by Mordini to approve the purchase of a generator package at a cost of $28,700. for West Bridge Road Lift Station from 3E & Baker Electric, second by Dvorak. Motion was approved unanimously by roll call.

Motion was made by Anderson to approve the purchase of an International Dump Truck Chassis from O’Halloran International at a cost of $37,230, second by Lane. Motion was approved unanimously by roll call.

Charity Hegna, Assistant Library Director, reported the library’s dog wash fundraiser on May 10th was a success despite the cool weather and National Children’s Book Week is this week with activities being held all week.

John Haldeman, Engineering Representative, reported on the walk through for the Southside Drive & Maintenance Facility Project.

Motion was made by Rhoades to approve Resolution No. 2008-32 approving the revised Cooperative Service Agreement between Polk County and the City of Polk City regarding the NW Madrid Drive Reconstruction Project, second by Mordini.

Motion was made by Anderson to adjourn the meeting at 7:30 p.m., second by Lane. Motion was approved vocally and unanimously.

__________________________________

Gary M. Heuertz, Mayor

Attest:

_____________________________________

Sharon Nickles, CMC

Published in the Ankeny Register on May 22, 2008