Polk City Council Minutes

Regular Meeting

June 11, 2007

The City Council for the City of Polk City met in regular session on June 11, 2007 at City Hall in Polk City, Iowa. Present were Tim Rhoades, Rosemary Taylor, Robert Mordini, Dan Lane and Ron Anderson. Also present were Administrator Gary Mahannah, Attorney Amy Beattie and Engineering Representative Kathleen Connor. Mayor Heuertz called the meeting to order at 6:30 p.m.

Anderson made the motion to accept the agenda as presented, second by Lane. Motion was approved vocally and unanimously.

No audience input.

Rhoades made the motion to approve the Consent Agenda as presented, second by Mordini. Motion was approved unanimously by roll call.

  A. Approve Council Minutes of May 29, 2007 subject to amending minutes to insert

      "the first reading of" Ordinance No. 2007-500.

  B. Approve Claims dated June 11, 2007

  C. Approve Finance Reports for May, 2007

  D. Approve Cigarette Permit Renewal for Kum & Go

  E. Approve Department Head Reports: April Water and Wastewater, Library, Police

  F. Receive and file Parks Commission minutes of June 4, 2007

  G. Approve hiring Ben Johns & Adam Vander Leest to fill Police Officer vacancies. Start date

      6/14/07 at $14.50/hour

  H. Appoint Ken Morse as Tree Board liaison to the Parks Commission

  I. Approve request from Papa’s Pizzeria for Use of the Square on July 3, 2007 from 3:30 p.m.-to

     6:00 p.m. for a radio promotion

  J. Approve request from Lakeside Fellowship for use of the Square July 15-19 from 6:30 p.m. -

     8:30 p.m. for Vacation Bible School

  K. Approve request from Kiwanis Club for use of the Square September 7 & 8, 2007 for Beef

      Barbecue

  L. Approve request from Rob Cupp, Cupp Insurance, for use of the Square on July 14, 2007 for

     a grand opening

  M. Approve appointment of Denise Franck to the Parks Commission

  N. Approve Resolution No. 2007-37 closing certain streets on September 8, 2007 for Kiwanis

      Club Beef Barbecue and parade route

  O. Approve renewal of The Landmark’s Class C Liquor License, Outdoor and Sunday Sales

  P. Approve renewal of Water Edge Bar and Grill Class C Liquor License and Sunday Sales

Lane made the motion to approve the 2nd reading of Ordinance No. 2007-800 implementing a new connection charge for water and sewer connections, second by Taylor. Motion was approved unanimously by roll call.

Mordini made the motion to approve the 2nd reading of Ordinance No. 2007-500 implementing a new water and sewer rate, second by Lane. Motion was approved unanimously by roll call.

The council discussed the proposed limited open burning ordinance. It was the consensus of the council to allow two weeks in the fall and one week in the spring for open burning. The Mayor appointed a committee to establish a policy on open burning. The committee will consist of Robert Mordini, Rosemary Taylor, Gary Mahannah, Jason Morse and Mark Bowersox. No action was taken on the ordinance until a policy has been established.

The Mayor reported on the Washington DC trip and an invitation from Mayor Frank Cownie to attend an Energy Futures Conference June 15th and 16th.

Chief Bowersox introduced Ben Johns and Adam Vander Leest as the two new police officers.

Mordini made the motion to approve the request for the Polk City Fire Department to provide assistance on June 16th and 17th during the Hy-Vee Triathlon, second by Anderson. Motion was approved unanimously by roll call.

Rhoades made the motion to approve the expenditure of $9650. for the purchase of a John Deere 3720 tractor to replace the current Massey Fergurson tractor in the new budget year, second by Taylor. Motion was approved unanimously by roll call.

Library Director Kellogg reported the Summer Reading Program started Monday, June 11, 2007 and will run for 6 weeks.

No attorney report.

Mordini made the motion to approve a Consultant Services Agreement with Snyder & Associates for services involving the basic service design phase on the E. Southside Drive Street and Recreation Trail Improvement Project, second by Lane. Motion was approved unanimously by roll call.

Rhoades made the motion to direct staff and city engineer to proceed with plans for the S. 3rd Street Sidewalk Project. Decisions made included a 4’ wide sidewalk, stay with overhead electric, assess property owners using 60% of cost to property owner and 40% of cost to city, authorize staff to work on the Marina Corner project and contact Polk County for potential participation in the project. Motion was second by Taylor and approved unanimously by roll call.

Mordini made the motion to approve Resolution No. 2007-36 directing Clerk to publish Notice of Hearing on the adoption of the proposed Code of Ordinances of the City of Polk City, Iowa 2007, with the hearing being set for June 25, 2007, second by Anderson. Motion was approved unanimously by roll call.

Anderson made the motion to adjourn the meeting at 7:15 p.m., second by Lane. Motion was approved vocally and unanimously.

________________________________________

Gary M. Heuertz, Mayor

Attest:

_________________________________________

Sharon Nickles, City Clerk

Published in the Ankeny Register on June 21, 2007