City Council Minutes

Regular Meeting

August 13, 2007

The City Council for the City of Polk City met in regular session on August 13, 2007 at City Hall in Polk City, Iowa. Present were Rosemary Taylor, Dan Lane and Ron Anderson. Absent were Tim Rhoades and Robert Mordini. Also present were Administrator Gary Mahannah, Attorney Amy Beattie and Engineering Representative Kathleen Connor. Mayor Heuertz called the meeting to order at 6:30 p.m.

Anderson made the motion to perfect the agenda by moving Item# 6, Site Plan Amendment for West Elementary School, to be the second item on the agenda, second by Lane. Motion was approved unanimously by roll call.

Jim Huse, DLR Group, was present to ask for approval of the Site Plan Amendment for West Elementary School. The amendment would include 6 new classrooms add 36 new parking stalls and a 120’ diameter bus drop-off area and a detention pond. The school district requested that the fence or barrier around the detention cell be omitted. Superintendent Ann Curphey was present and asked if the fees connected to the site plan and building permit could be waived. It was the consensus of the council to review the fees required and determine which ones were not a direct cost to the city and what past precedence has been set.

Taylor made the motion to approve Resolution No. 2007-57 approving the Site Plan Amendment for West Elementary School, subject to entering into an agreement to provide easements at the appropriate time requested by the city at no cost to the city; no building permit will be issued until the agreement has been entered into; and to waive the fence requirement around the detention cell, second by Lane. Motion was approved unanimously by roll call.

No audience input.

Lane made the motion to approve the Consent Agenda as presented, second by Anderson. Motion was approved unanimously by roll call.

  A. Approve Council Minutes of July 23, 2007 and July 30

  B. Approve Claims dated August 13, 2007

  C. Approve July, 2007 Financial reports

  D. Receive and file Department Head reports: June 2007 Water & Wastewater, July 2007

      Library,  Police

  E. Approve Res. No. 2007-54 Street closure on Prairie Wood Ct for block party on 9/15/07

      from 4-12 p.m.

  F. Approve Res. No. 2007-55 Street closure on W. Wahkonsa for a block party on 8/18/07

      from 2-4 p.m.

  G. Approve Res. No. 2007-59 Street closure on W. Ridge Ct. for a block party on 8/25/07

      from 7pm-12am

  H. Approve use of square for Wiseman/Cordova wedding on Sept. 22, 2007 from 2-5 p.m.

  I. Approve renewal license for Class B Beer & Sunday Sales for Papa’s Pizzeria

The Mayor declared it was time to close the regular meeting and open the Public Hearing at 6:48 p.m. for the vacation of a storm sewer easement within Lakeside Plat 1. The request is to vacate an old sewer easement that is now abandoned. The Mayor asked the Clerk if any written correspondence was received for this hearing, and she replied none had. The Mayor asked if there was anyone in the audience who wished to be heard for or against the vacation, no one was. Taylor made the motion to close the public hearing at 6:49 p.m. and reopen the regular meeting, second by Lane. Motion was approved unanimously by roll call.

Lane made the motion to approve Ordinance No. 2007-1100 vacating a storm sewer easement within property to be known as Lakeside Plat 1, second by Taylor. Motion was approved unanimously by roll call.

No action was taken on the consideration to waive the 2nd and 3rd readings of Ordinance No. 2007-1100 due to not enough council members being present.

Anderson made the motion to approve Resolution No. 2007-56 approving an Agreement to Complete Public Improvements for Lakeside Plat 1, second by Taylor. Motion was approved unanimously by roll call.

Anderson made the motion to approve Resolution No. 2007-49 approving the Final Plat for Lakeside Plat 1, subject to changing the street named Maple Circle to Maple Drive, second by Lane. Motion was approved unanimously by roll call.

Anderson made the motion to approve the first reading of Ordinance No. 2007-1200 amending Chapter 69 No parking zones, subject to changing the name of the street on Number 76, Section 1 to Maple Drive, second by Lane. Motion was approved unanimously by roll call.

No action was taken on the consideration to waive the 2nd and 3rd readings of Ordinance No. 2007-1200 due to not enough council members being present.

Lane made the motion to approve the first reading of Ordinance No. 2007-1300 amending Chapter 65 by adding additional stops required, subject to deleting number 94, Section 1 second by Taylor. Motion was approved unanimously by roll call.

No action was taken on the consideration to waive the 2nd and 3rd readings of Ordinance No. 2007-1300 due to not enough council members being present.

John Haldeman from Snyder & Associates was present to answer questions on the 2007 Maintenance Facility/Recycling Center Site Improvements and Southside Drive Extension Project. The project would include paving the recycling center area and maintenance facility parking area, grading, storm sewer and chain link fence with gates. Paving Southside Drive from its current termination to the intersection of Cedar Drive with storm sewer and water main and ditch improvements. Anderson made the motion to approve Resolution No. 2007-60 ordering the construction of the project and setting dates for bid letting and public hearing, second by Lane. Motion was approved unanimously by roll call.

Taylor made the motion to approve a Consultant Services Agreement with Snyder & Associates to prepare engineering plans with cost for Broadway Sanitary Relief Sewer Project, second by Lane. Motion was approved unanimously by roll call. The following is a breakdown of cost: Engineering Services $98,640., Construction Phase Services $14,000. and Construction Observation not to exceed $12,000.

Denise Franck, Parks Commission member, was in the audience to talk about safety issues in getting to parks and guidelines to involve all parks. Lane made the motion to approve a Consultant Services Agreement with Snyder & Associates to prepare a Master Park Plan for parks, second by Taylor. Total fee for services was $17,700.

Taylor made the motion to a approve use of Kiwanis All Seasons Community Park on September 9, 2007 as a rest stop location, second by Anderson. Motion was approved unanimously by roll call.

Taylor made the motion to approve the first reading of Ordinance No. 2007-900 amending the Municipal Code to allow limited open burning, second by Anderson. Motion was approved unanimously by roll call.

The Mayor updated the council on DART transportation services to Polk City beginning August 23, 2007.

No Police, Fire, Library Attorney or Engineer reports.

Director of Public Works Schulte requested approval of the following budgeted items: Storm Sewer G.I.S. layer, not to exceed $7000; Soil Reliever $9,550, Tri-deck Mower $5,855, Mosquito Sprayer $7,500 and a Portable Air Compressor $10,051. Anderson made the motion to approve the expenditure of $39,956. for items requested, second by Lane. Motion was approved unanimously by roll call.

Anderson made the motion to adjourn the meeting at 7:41 p.m., second by Lane. Motion was approved unanimously by roll call.

__________________________________

Gary M. Heuertz, Mayor

Attest:

____________________________________

Sharon Nickles, City Clerk

Published in the Ankeny Register on August 23, 2007