City Council Minutes

Regular Meeting

September 10, 2007

The City Council for the City of Polk City met on September 10, 2007 at City Hall in Polk City, Iowa. Present were Tim Rhoades, Robert Mordini, Dan Lane and Ron Anderson. Rosemary Taylor was absent. Also present were Administrator Gary Mahannah, Attorney Amy Beattie and Engineering Representative John Haldeman. Mayor Heuertz called the meeting to order at 6:30 p.m.

Motion was made by Mordini to perfect the agenda by removing items 15 (A) and (B) from the agenda, second by Rhoades. Motion was approved vocally and unanimously.

No audience input.

Motion was made by Anderson to approve the Consent Agenda as listed, second by Lane. Motion was approved unanimously by roll call.

A. Approve Council Minutes of August 27, 2007

The Mayor declared it was time to close the regular meeting and open the Public Hearing at 6:32 p.m. for the Polk City Maintenance Facility Site Improvements and Southside Drive Extension Project. The notice for the Public Hearing was published on August 17, 2007. Engineering Representative Haldeman reported on the project details and stated bids were received September 6, 2007 with the lowest bidder being Corell Contractor, Inc. for $1,046,414.75. The Mayor asked if any written correspondence was received for or against the project, the Clerk replied none had. The Mayor asked if there was anyone present who wished to be heard for or against the project, none were. Motion was made by Lane to close the public hearing at 6:44 p.m. and reopen the regular meeting, second by Anderson. Motion was approved unanimously by roll call.

Motion was made by Anderson to approve Resolution No. 2007-67 adopting plans, specifications, form of contract and estimate of cost for the Polk City Maintenance Facility Site Improvements and Southside Drive Extension Project, second by Mordini. Motion was approved unanimously by roll call.

Motion was made by Rhoades to approve Resolution No. 2007-68 making award of construction contract for the Polk City Maintenance Facility Site Improvements and Southside Drive Extension Project to Corell Contractor Inc. of West Des Moines, Iowa to include base bid and all alternative bids in the amount of $1,046,414.75, second by Lane. Motion was approved unanimously by roll call.

Motion was made by Mordini to approve Resolution No. 2007-73 approving construction contract for the Polk City Maintenance Facility Site Improvements and Southside Drive Extension Project, subject to receipt of bonds, executed contract and certificate of insurance, second by Rhoades. Motion was approved unanimously by roll call.

Motion was made by Anderson to approve Resolution No. 2007-69 approving easement agreements for the Southside Drive Extension Project, second by Lane. Motion was approved unanimously by roll call.

Motion was made by Mordini to approve the 3^rd reading of Ordinance No. 2007-900 amending Municipal Code Section 105.05 to allow limited open burning, second by Anderson. Motion was approved unanimously by roll call.

Motion was made by Mordini to approve Resolution No. 2007-65 adopting policies for open burning, second by Rhoades. Motion was approved unanimously by roll call.

Motion was made by Mordini to approve the 1^st reading of Ordinance No. 2007-1400 amending Chapter 65 by adding additional stops required and replacing an intersection with stops required to a four way stop intersection, second by Rhoades. Motion was approved unanimously by roll call.

Motion was made by Lane to waive the 2^nd and 3^rd readings of Ordinance No. 2007-1400 amending Chapter 65 by adding additional stops required and replacing an intersection with stops required to a four way stop intersection and publish ordinance as required by law, second by Mordini. Motion was approved unanimously by roll call.

Motion was made by Rhoades to approve Resolution No. 2007-66 approving a substitute agreement with North Polk Community School District to provide an easement along and adjacent to W. Broadway Street, second by Mordini. Motion was approved unanimously by roll call.

Motion was made by Mordini to set Beggars Night for October 30, 2007 from 6:00-8:00 p.m., second by Lane. Motion was approved vocally and unanimously.

Motion was made by Mordini to approve Dustin Bjornson’s promotion to rank of Sergeant at a salary of $20.05/hr effective 9/13/07, second by Rhoades. Motion was approved unanimously by roll call.

Motion was made by Mordini to approve Ron Lamfers promotion to rank of Sr. Officer at a salary of $19.30/hr effective 9/13/07, second by Lane. Motion was approved unanimously by roll call.

Motion was made by Anderson to approve sending Peg Back to paramedic class at a cost of $5,900, second by Mordini. Motion was approved unanimously by roll call.

Director of Public Works Schulte reported on seeding and erosion control along Parker Boulevard. Motion was made by Rhoades to approve spending not to exceed $20,000. to fix the drainage erosion and sod the slope of the trail tunnel and over seed thin areas, second by Anderson. Motion was approved unanimously by roll call.

Council directed staff to contact Polk County for help in funding the landscaping of the tunnel area and planting of native grass west of the tunnel. Clerk was directed to place the item on the next agenda.

No Library or Attorney reports.

Motion was made by Lane to approve Resolution No. 2007-72 approving the construction drawings for Lakeside Plat 2 (fka Parker Boulevard Development), second by Anderson. Motion was approved unanimously by roll call.

Council discussed the request from North Polk Music Boosters regarding membership and it was the consensus of the council that the request did not meet the policy set for City contributions. Approval failed for lack of a motion.

Motion was made by Anderson to adjourn the meeting at 7:27 p.m., second by Lane. Motion was approved vocally and unanimously.

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Gary M. Heuertz, Mayor

Attest:

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Sharon Nickles, City Clerk

Published in the Ankeny Register on September 20, 2007