City of Polk City Council Minutes

Regular Meeting

October 22, 2007

The City of Polk City met in regular session on October 22, 2007 at City Hall in Polk City, Iowa. Present were Tim Rhoades, Rosemary Taylor, Robert Mordini, Dan Lane and Ron Anderson. Also present were Administrator Gary Mahannah, Attorney Amy Beattie and Engineering Representative Kathleen Connor. Mayor Heuertz called the meeting to order at 6:30 p.m.

Motion was made by Anderson to perfect the agenda by pulling the claims from the Consent Agenda for discussion and removing Item G. from Council Action due to duplication of the current code, second by Mordini. Motion was approved unanimously by roll call.

No audience input.

Motion was made by Mordini to approve the Consent Agenda not including the Claims, second by Lane. Motion was approved unanimously by roll call.

   A. Approve Council Minutes of October 8, 2007

Council Member Taylor questioned the claim for $448.31 for art work for the fire department training room. She stated she thought the fire department budget should be spent on equipment and asked if the fire department’s fundraising money could pay this expense. The Administrator was directed to visit with the Fire Chief and clarify if funds are to be taken from the city’s budget or if the city will be reimbursed using fundraising money. The Administrator is to advise the council of the discussion in his next memo.

Motion was made by Taylor to approve the claims list, second by Rhoades. Motion was approved unanimously by roll call.

The Mayor declared it was time to close the regular meeting and open the Public Hearing at 6:38 p.m. for an amendment to the Municipal Code adding a new section entitled Agricultural Zoning District Regulations. The Administrator stated the reason for the new section would be to classify land as agricultural as it is annexed into the city. The council discussed the number of animals allowed in the Agricultural regulations. The Attorney stated this issue should be addressed in an annexation agreement with the property owner. It was also determined to delete golf courses from permitted uses. The Mayor asked the Clerk if any written correspondence was received at City Hall for this hearing, none had. The Mayor asked if anyone present wished to be heard for or against the amendment, no one did. Motion was made by Mordini to close the public hearing at 6:52 p.m. and reopen the regular meeting, second by Lane. Motion was approved unanimously by roll call.

Motion was made by Mordini to approve the 1^st reading of Ordinance No. 2007-2200 amending the Municipal Code by adding a new Section 165.07A entitled Agricultural Zoning District Regulations (A-1), second by Anderson. Motion was approved unanimously by roll call.

Motion was made by Lane to approve the 2^nd readings of Ordinances listed as Items A-F under Council Action, second by Rhoades. Motion was approved unanimously by roll call.

The Mayor appointed Council Members Anderson and Taylor to be on the committee to review resumes for the Planning and Zoning vacancy. The meeting was set for October 29 at 5:30 p.m.

He also reported on a meeting with Polk County Public Works on the S. Third Street sidewalk project. It was determined that if the City waited a year and combined the sidewalk project with the Broadway project the City could save an estimated cost of $100,000. over the first cost estimate on the project. It was the consensus of the council to combine the Sidewalk and Broadway projects.

Police Chief Bowersox reported he visited with the Fire Chief in reference to the open burning period and stated there are some gray areas that need addressed. He stated the previous committee that worked on the ordinance can work on theses areas and get back to the council with their recommendations. They both agree that an extension on open burning should be allowed. Extending the leaf drop off period was also discussed.

Motion was made by Anderson to extend the open burning until November 12^th and then reassess the open burning period, second by Lane. Motion was approved unanimously by roll call.

Library Director Kellogg reported that flu shots will be provided at the Library on November 5^th from 3:30-6:00 pm, and the program "Ghost Hunters" will be on October 29^th at 7:00 p.m.

No attorney report.

Motion was made by Rhoades to approve Resolution No. 2007-79 approving Pay Estimate #1 to Corell Contractor, Inc. in the amount of $176,280.19 for the Maintenance Facility Improvements and Southside Drive Extension Project, second by Taylor. Motion was approved unanimously by roll call.

Administrator Mahannah stated he would visit with the owner of the Bed Shed reference his property.

Anderson made the motion to adjourn the meeting at 7:08 p.m., second by Lane. Motion was approved vocally and unanimously.

_________________________________

Gary M. Heuertz, Mayor

Attest:

_______________________________________

Sharon Nickles, City Clerk

Published in the Ankeny Register on November 1^st 2007