City of Polk City Council Minutes

Regular Meeting

November 26, 2007

The City Council for the City of Polk City met in regular session on November 26, 2007 at City Hall in Polk City, Iowa. Present were Tim Rhoades, Rosemary Taylor, Robert Mordini, Dan Lane and Ron Anderson. Also present were Administrator Gary Mahannah, Attorney Amy Beattie and Engineering Representative Kathleen Connor. Mayor Heuertz called the meeting to order at 6:30 p.m.

Motion was made by Anderson to accept the agenda as perfected, second by Mordini. Motion was approved unanimously by roll call.

Mark Bockenstedt, 800 Southside Drive, was present to thank the council for the work being done on Southside Drive. He stated he was very impressed by the work done and everyone involved in the project and the professionalism of the contractor who was very attentive of the residents needs.

Motion was made by Rhoades to approve the Consent Agenda, second by Anderson. Motion was approved unanimously by roll call.

  A. Approve Council Minutes of November 12, 2007

Finance Officer Collin Adams summarized the audit report and informed council of the change in payroll for the fire department personnel.

Motion was made by Mordini to approve Resolution No. 2007-88 Plat of Survey for Stanbrough property located at 10749 NW Polk City Drive, subject to easement agreement being approved by council, second by Anderson. Motion was approved unanimously by roll call.

The council discussed MidAmerican Energy’s gas pipeline & regulator station proposal at the intersection of Phillips Street and Parker Boulevard. Leo Mincks from MidAmerican Energy was present to answer questions and handed out pictures of various existing stations. The City Administrator stated he would recommend the site be well buffered and to have the gas line bored instead of open trenched. MidAmerican Energy staff was asked to meet with the city staff to discuss some of the city’s concerns. Motion was made by Mordini to approve Resolution No. 2007-89 setting a Public Hearing on December 10, 2007 at 6:30 p.m. on the intent to grant an easement to MidAmerican Energy for a gas pipeline and regulator station, second by Anderson. Motion was approved unanimously by roll call.

Motion was made by Lane to approve the 3^rd reading of Ordinance No. 2007-2200 adding a new Section 165.07A entitled Agricultural Zoning District Regulations (A-1), second by Taylor. Motion was approved unanimously by roll call.

Motion was made by Anderson to approve the 2^nd reading of Ordinance No. 2007-2300 amending Chapter 105, Section 105.05 Open Burning Restricted, second by Mordini. Motion was approved unanimously by roll call.

Mayor and Council congratulated City Clerk Sharon Nickles for her completion of required courses for Certified Municipal Clerk through Iowa State University and the Municipal Clerks Institute.

Motion was made by Mordini to set a budget workshop for December 10, 2007 at 5:30 p.m., second by Lane. Motion was approved unanimously by roll call.

Motion was made by Mordini to set December 27, 2006 at 6:00 p.m. for administering the oath to elected officials and required city officials and appointments, second by Anderson. Motion was approved unanimously by roll call.

Sgt. Dustin Bjornson reported on the Fall Festival, advertising of the 1999 patrol car and Officers VanderLeest and Johns graduation from the Police Academy on December 14, 2007.

The Council reviewed the bids received for the sale of two fire trucks. Motion was made by Taylor to approve Resolution No. 2007-84 approving the sale of a 1972 International Fire Truck to Vierkandt Farms, Alden, Iowa in the amount of $1050. and the sale of a 1981 International Fire Truck to Buckeye Fire Department, Buckeye, Iowa in the amount of $5560., second by Lane. Motion was approved unanimously by roll call.

Director of Public Works Schulte updated the council on the Maintenance Facility Improvements and Southside Drive Extension Project.

Motion was made by Rhoades to approve Resolution No. 2007-86 waiving the sidewalk bond for Marina Cove Plat 1, second by Taylor. Motion was approved unanimously by roll call.

Motion was made by Mordini to approve Change Order #1 in the amount of $8,536.91 for the Maintenance Facility Improvements and Southside Drive Extension Project.

Motion was made by Rhoades to approve Resolution No. 2007-87 approving Pay Estimate #2 to Corell Contractors, Inc. in the amount of $596,559.83 for the Maintenance Facility Improvements and Southside Drive Extension Project, second by Taylor. Motion was approved unanimously by roll call.

Motion was made by Anderson to adjourn the meeting at 7:24 pm, second by Lane. Motion was approved vocally and unanimously.

____________________________________

Gary M. Heuertz, Mayor

Attest:

______________________________

Sharon Nickles, CMC

Published in the Ankeny Register on December 6, 2007