Polk City Council Minutes

Regular Meeting

December 10, 2007

The City Council for the City of Polk City met in regular session on December 10, 2007 at City Hall in Polk City, Iowa. Present were Tim Rhoades, Rosemary Taylor, Robert Mordini, Dan Lane and Ron Anderson. Administrator Gary Mahannah, Attorney Billy Mallory and Engineering Representative Kathleen Connor were also present. Mayor Heuertz called the meeting to order at 6:30 p.m.

Motion was made by Anderson to accept the agenda as presented, second by Mordini. Motion was approved vocally and unanimously.

Audrey Hiatt, 1102 Oakwood Dr, was in the audience to inquire about the status of the engineer’s report on the cracks in Oakwood Drive to determine who is responsible for the repair.

The Mayor stated staff will check into the progress and respond within 5-7 days.

Motion was made by Rhoades to approve the Consent Agenda, second by Lane. Motion was approved unanimously by roll call.

  A. Approve Council Minutes of November 26 2007 and Nuisance Hearing Minutes of 11/20/07

  B. Approve Claims dated December 10, 2007

  C. Approve Finance Reports for November 2007

  D. Approve Department Head Reports for November 2007: Library, Building Permits, Police

  E. Appoint Tim Rhoades as Primary Board Member and Mary Burton as Alternate Board

      Member on the Metro Waste Authority’s Board of Directors

  F. Approve request from JoAnn Brunsvold to waive the rental fee for use of the Community

      Room on May 17, 2008 for Kids Day America

  G. Approve request from JoAnn Brunsvold to close W. Van Dorn St. between 3rd St. and 2nd

       St.on May 17, 2008 from 9 am to 4 pm for Kids Day America

  H. Approve Kelsey Blessman’s employee status to permanent part-time library aide

  I. Approve appointments to Des Moines Area MPO of Gary Mahannah, Primary Representative,

    Mayor Heuertz, Alternate Representative, Bill Kliegl, TTC Primary Representative; and Neal

    Hawkins, TTC Alternate Representative

The Mayor declared it was time to close the regular meeting and open the Public Hearing at 6:35 p.m. to discuss granting an easement to MidAmerican Energy for a gas pipeline & regulator station. The Mayor asked the Clerk if any written correspondence had been received for this hearing, she replied none had. The Administrator reported that staff met with MidAmerican Energy and determined that a 6’ high stone fence would be installed in the area of the regulator station, also the pipeline would be knifed or bored in and $2,000. would be given to the Polk City Arbor League for landscaping. The Mayor asked if anyone in the audience wished to be heard for or against the amendment. Cliff Leonard, 1421 W. Washington Avenue, asked what size of line would be installed. The Administrator stated it would be a 6", 60 pound plastic line. Motion was made by Taylor to close the public hearing at 6:40 p.m., second by Mordini. Motion was approved vocally and unanimously.

Motion was made by Rhoades to approve Resolution No. 2007-90 approving the request from MidAmerican Energy to grant an easement for a new gas pipeline and regulator station in the vicinity of Phillips Street and N. Parker Blvd, second by Taylor. Motion was approved unanimously by roll call.

Sheila Lumley, Polk County Housing Trust, was present to discuss low to moderate income housing programs. The city currently has around $200,000. from LMI money received from the county’s TIF program at Tournament Club of Iowa. Sheila Lumley discussed the different types of programs available and stated the council would need to decide which housing programs they wanted and the amount of money to put into the programs. The Mayor stated he would get the council’s input and report back to the administrator.

Motion was made by Mordini to approve Resolution No. 2007-91 approving an easement agreement with Marina Development, LLC, aka Stanbrough Development, second by Taylor. Motion was approved unanimously by roll call.

Motion was made by Mordini to approve the Tree Board recommendations for tree trimming and removal of trees at Kiwanis All Season Community Park and the Sports Complex, second by Rhoades. Motion was approved unanimously by roll call.

Motion was made by Taylor to approve the bid from Des Moines Steel Fence for $6,540. to repair the Adult Softball fence, second by Anderson. Motion was approved unanimously by roll call.

Motion was made by Mordini to approve the 3rd reading of Ordinance No. 2007-2300 amending Chapter 105.5 (2) of the Municipal Code and further amending to that same section an addition of number 6, second by Taylor. Motion was approved unanimously by roll call. The ordinance addresses the burning of landscape waste and/or prairie grass within designated Agricultural zones or other areas with unusual circumstances and also permits for open fires.

Motion was by Mordini to approve Resolution No. 2007-80 amending the open burning policy, second by Anderson. Motion was approved unanimously by roll call.

Motion was made by Mordini to set a work session to discuss the budget and PCDC for January 14, 2008 at 5:00 p.m., second by Taylor. Motion was approved unanimously by roll call.

Officer Lamfers reminded the council that the Police Department will be having an Open House on December 14, 2007 at 1:00 p.m. for Ben Johns and Adam VanderLeest’s graduation from the Police Academy.

Motion was made by Taylor to approve the Consultant Services Agreement with Snyder & Associates, Inc. for services concerning the W. Bridge Road Water Main and Sanitary Sewer Force Main Improvement Project, second by Mordini. Motion was approved unanimously by roll call. Fees include Basic Services of $9,800. Construction Phase Services of $7,900. and Construction Observation Services of $5,800.

Motion was made by Taylor to adjourn the meeting at 7:27 p.m., second by Anderson. Motion was approved unanimously by roll call.

Council Member Taylor was presented with a plaque and mayor, council and staff expressed their appreciation for her dedicated service on the council.

____________________________________

Gary M. Heuertz, Mayor

Attest:

__________________________________________

Sharon Nickles, CMC

Published in the Ankeny Register on December 20, 2007