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Regular Meeting March 3, 2008 Minutes The Parks Commission for the City of Polk City met in regular session on March 3, 2008 at City Hall in Polk City, Iowa. Present were, Bob Fourez, Denise Franck, Brian Emerson, and Council Liaison David Dvorak. Chairman Fourez called the meeting to order at 6:30pm. Franck made the motion to approve the minutes of February 4, 2008, second by Emerson Motion was approved vocally and unanimously. Deputy City Clerk Loter asked the commission to amend the agenda to include a request from the North Polk Tennis Team for use of the city courts as item 10. No Audience City Administrator Gary Mahannah introduced Tami McCoy to the commission as the candidate for the Summer Recreation Director’s job opening. He explained her qualifications; he then asked the commission to recommend to council that MS McCoy be hired for the position. Upon a motion by Emerson, second by Franck the commission voted vocally and unanimously to recommend to council the hiring of Tami McCoy for the 2008 Summer Recreation Director. John Calhoun President of the Chamber of Commerce was present to ask the commission to recommend to council the approval of the site plan for the use of the square for the Farmers Market planned for May 22, 2008 thru October 2, 2008. Upon a motion by Franck, second by Fourez the commission voted vocally and unanimously to recommend to council the site plan for the Chamber of Commerce’s Farmers Market. John Calhoun President of the Chamber of Commerce was present to ask the commission to recommend to council the approval of the site plan for the use of the square for the Four Seasons Festival July 25th & 26th 2008, and also permission for the usage of Kiwanis Park for the Four Seasons Festival. Upon a motion by Fourez, second by Franck the commission voted vocally and unanimously to recommend to council the approval of the site plan for use of the square for the Four Seasons Festival, and the use of Kiwanis Park for the Four Seasons Festival. Tim L West with Snyder and Associates presented the commission with the final concept for city’s Master Park Plan which included costs of the proposed parks. Tim discussed each park and the costs to develop the park, after much discussion the commission expressed concern over the cost of the boardwalk that was proposed for the Marina Cove Park, they would like to see a different plan and cost for this park before they can recommend anything to council. West will bring the changes in cost and structure to the April Parks meeting. The Commission also expressed concerns about the trail crossing proposed for Miller Park. Upon a motion by Emerson, second by Franck the commission voted vocally and unanimously to recommend to council the approval of usage of the Square for the 34th Army Band Iowa National Guard to hold a public concert on June 27, 2008 7pm. Upon a motion by Franck, second by Fourez the commission voted vocally and unanimously to recommend to council the approval of usage of the Square to the Big Creek Historical Society to hold an Ice Cream Social in conjunction with the Army Band Concert. Upon a motion by Emerson, second by Franck the commission voted vocally and unanimously to recommend to council the approval the use of the tennis courts for the North Polk Tennis team’s practice beginning March 26 through May 7, with the stipulation that the schedule be posted as they have in the past. Ken Morse Tree Board Liaison reported that a fence and a tree in Kiwanis Park had been damaged on March 3, 2008 due to a car accident which the tree board will be following up on the replacement of the damage tree. He also said how fortunate we are that we have not sustained extreme winter damage. Council Liaison Dvoark discussed with the commission the setting of a time to inventory the city’s parks and sports complex. The commission will meet at the Sports Complex at 6:00pm on April 21st to begin inventory of the parks. Upon a motion by Emerson, second by Fourez the commission voted vocally and unanimously to recommend to council the approval of Scope of Engineering Services with Snyder and Associates for Polk City Athletic Complex Master Plan at a cost of $12,100.00. Upon a motion by Fourez, second by Emerson the commission voted vocally and unanimously to adjourn the meeting at 8:30pm.
Charlotte Loter Deputy City Clerk |