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Parks Commission Regular Meeting May 5, 2008 Minutes The Parks Commission for the City of Polk City met in regular session on May 5, 2008 at City Hall in Polk City, Iowa. Present were, Denise Franck, Brian Emerson, David Hiatt, Council Liaison David Dvorak, and Tree Board Liaison Ken Morse. Chairman Pro-tem Franck called the meeting to order at 6:40pm. Hiatt made the motion to approve the minutes of March 3, 2008, second by Emerson Motion was approved vocally and unanimously. No Audience Tami McCoy Summer Recreation Director reported to the commission on plans for the 2008 Summer Recreation Program. Some of the events planned are the Des Moines Menace coming to show some soccer moves, the Mad Scientist to do a program on NASA and space. Open registrations was held this year for parents to come and meet the director and sign their children up for the program, 14 people took advantage of this, we hope to see this grow in the next few years. One of the new items for this year is that arrangements have been made with Tender Years and Discovery Day Care Centers to let the children who live within walking distance of the centers to catch the buses to the Kiwanis All Seasons Park Teresa Rockwood and Micah Mullenix from All Seasons Fitness and & Athletics were present to report to the commission on their proposed collaboration with the City of Polk City to offer events for younger children, adults , and seniors starting with summer events and hopefully working into year round events. The commission asked if these programs would be open to the public or only members of All Seasons, it was explained that the events would be open to the public with tier pricing for members and non-members. The commission also expressed concern about the parks being open to the public when the events were being held, there have been many volunteer hours spent maintaining and building the city parks, the commission does not want to see the parks being tied up for scheduled events and not available to the general public. Another concern of the commission was the costs of maintaining the parks. The commission also asked Director McCoy if she felt that this program would interfere with the program that she already has in place for 2008. She feels that at this time it will not interfere with the Summer Recreation program. Upon a motion by Hiatt, second by Emerson the commission voted vocally and unanimously to recommend to council that a contact be drawn up for the period of one year with All Seasons Fitness to provide an organized sport and recreation program for the city. Tim West with Snyder & Associates was present to ask the commission to approve the final plans for Polk City’s Master Park and Trail Plan. He showed the commission the changes that they had recommended be made. The commission thanked him for the work that he and his associates had done in putting this plan together. Upon a motion by Emerson, second by Hiatt the commission voted vocally and unanimously to recommend to council the approval of the proposed Park & Trail Master Plan to be include in the City’s Comprehensive Plan. Upon a motion by Emerson, second by Franck the commission voted vocally and unanimously to recommend to council the approval for use of the square June 22 for a send off party for the Iowa delegation of People to People Student Ambassadors. Ken Morse with the Tree Board reported that the public works department had taken care of the tree trimming list. With the exception of the removal of the trees on the east side of the basketball court at the Kiwanis Park and the trimming of trees across the street west of the Kiwanis Park. The Tree Board would be working on the landscaping at the Maintenance Shop this spring with money received from the Arbor League. Council Liaison Dvorak addressed the commission on the following issues the location of the public restrooms in the town square area, the commission decided to look around the area for suggestions after the meeting. He and Tim West updated the commission on the proposed future soccer complex and showed them the concept drawings for 10 acres and for over 13 acres. He went on to explain that he would be sending out an e-mail to the people involved with this project so that a planning meeting can be held to get everyone’s ideas. He also discussed the setting of a date for doing a Parks Inventory. Deputy Clerk Loter will send an e-mail out to see what date will work for the commission members. Upon a motion by Emerson, second by Hiatt the commission voted vocally and unanimously recommend to council to accept the resignation of Jim Hoppenworth from the Parks Commission. Upon a motion by Emerson, second by Hiatt the commission voted vocally and unanimously to recommend to council the approval of fields usage for Adult Softball. Upon a motion by Hiatt, second by Emerson the commission voted vocally and unanimously to recommend to council the approval of field usage for Little League. Upon a motion by Emerson, second by Hiatt the commission voted vocally and unanimously to recommend to council the approval of field usage for Soccer. Upon a motion by Hiatt, second by Emerson the commission voted vocally and unanimously to adjourn the meeting at 8:15pm.
Charlotte Loter Deputy City Clerk |