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Parks Commission Regular Meeting December 3, 2007 Minutes The Park Commission for the City of Polk City met in regular session at City Hall in Polk City, Iowa. Present were, Bob Fourez, Denise Franck, Jim Hoppenworth, and Council Liaison Rosemary Taylor, Public works liaison Randy Franzen, Council-elect David Dvorak, and Tree Board Liaison Ken Morse. Chairman Emerson called the meeting to order at 6:30pm. Hoppenworth made the motion to approve the minutes of November 5, 2007, second by Fourez. Motion was approved vocally and unanimously. Deputy Clerk Loter recognized Council Liaison Rosemary Taylor for her service to the Parks Commission for the last two years. Chairman Emerson thanked her for the ideas that she had brought forth to the commission. Deputy Clerk Loter introduced David Dvorak council elect to the commission as the new council liaison to the commission in 2008. No audience input. Tim West and Clay Schneckloth with Snyder & Associates presented to the commission their Park Site Concept for the City of Polk City. They went over the existing and future city parks. The commission was asked to look over these ideas and come back with their suggestions and priorities to the January 2008 meeting. Tree Board Liaison Morse presented to the commission the Tree Board’s recommendations for trees needing trimmed or removed at All Seasons Kiwanis Park and the Polk City Sport Complex. Upon a motion by Emerson second by Hoppenworth the commission voted vocally and unanimously to recommend to council the Tree Board’s recommendations for tree trimming or removal at All Seasons Kiwanis Park and the Polk City Sport Complex. Council Liaison Taylor reported to the commission that the meeting scheduled with Bill Knapp II on November 20, 2007 had to be canceled. It is now scheduled for December the 18th to discuss land for future athletic fields. Public Works Supervisor Franzen reported to the commission that the bike route signs have been ordered. He also reported that he would be getting with Ken Morse about the Tree Boards recommendations. He also reported that the new dug outs were near completion. Todd Cory Little League president was present and was asked to start construction of new dug outs for the adult softball fields. The amount of $10,000.00 was approved by the city council on April 9th, 2007. This amount will cover all four new dugouts. The commission discussed the issue of making the sand volley field into an ice rink for the winter months. The commission decision is to not make this into an ice rink as it will not hold the water and the weather isn’t cold enough to keep it frozen for long periods of time. The commission discussed setting a procedure for the placement of memorial plaques and the planting of memorial trees, the question being what happens if the memorial items are no longer in existence. The commission asked the deputy clerk to see what other surrounding cities do about this matter. The commissions tabled the matter of Southside Dr, bike trail and Park plans until the Parks Concept designs are finalized. The commission will be discussing the 08-09 budget at the work session that will be held at the January 2008 meeting. One suggestion was setting aside money for certain projects for 09-10 budget year. The commission discussed the repair of the adult softball fence. Much discussion taking place on this matter, concerning drainage concerns and if this cost will fix the field for sometime. Upon a motion by Emerson, second by Hoppenworth the commission voted vocally and unanimously to recommend to council the bid from Des Moines Steel Fence in the amount of $6,540.00 to repair the adult softball fence. Commissioner Franck discussed with the commission setting up a walking group that would meet on Tuesday evening at 6:30 pm starting in April at the City Square; the group would walk for an hour. The commission thought this was a good idea, but had concerns about injury and if the city would be liable. The commission asked the deputy clerk to contact the city attorney concerning the need for a waiver. Commissioner Franck told the commission that she would like to have a game night on February 16, 2008 at the Community Room from 6:30-9:30pm and call it Fight Cabin Fever. This event would involve groups of people playing and learning various games. Light refreshments would be provided. Upon a motion by Fourez, second by Emerson the commission voted vocally and unanimously $100.00 for supplies for the Fight Cabin Fever event in February. Commissioner Franck informed the commission that the Chamber has a check in the amount of $500.00 to present to the Parks Commission from the Big Creek Fall Bike Ride. Commissioner Franck asked if a commission member would be able to attend the Chamber meeting on December 12, 2007 to accept the check. Council Liaison said she would be happy to accept the check for the commission. Upon a motion by Emerson, second by Hoppenworth the commission voted vocally and unanimously to elect Bob Fourez as chairman for 2008. Upon a motion by Fourez, second by Emerson the commission voted vocally and unanimously to elect Denise Franck as Chairman pro-tem, with the understanding that from this point forward the elected chairman pro-tem will move into the chairman position the following year. Upon a motion by Emerson, second by Hoppenworth the commission voted vocally and unanimously to adjourn the meeting at 8:45pm.
Charlotte Loter Deputy City Clerk |