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Planning and Zoning Commission Minutes Regular Meeting July 16, 2007 The Planning and Zoning Commission for the City of Polk City met in regular session on July 16, 2007 at City Hall in Polk City, Iowa. Present were Dennis Dietz, Ron Hankins, Paul Swenson, Kevin Wilde, and Bill Kliegl. Also present were City Administrator Gary Mahannah, Engineering Representative Kathleen Connor, and Council liaison Ron Anderson. Chairman Hankins called the meeting to order at 6:00 p.m. Kliegl made the motion to approve the minutes of June 18, 2007, second by Swenson. Motion was approved vocally and unanimously, with Wilde abstaining due to being absent from the meeting. Chairman Hankins asked that the agenda be changed to reflect the order of agenda items with the approval of West Elementary School final site plan be moved to the beginning of the meeting. Jim Huse with DLR Group, and Anne Curphey North Polk School’s Superintendent, and Larry Matijevich President of North Polk School Broad were present to explain to the commission their final site plan for 8,151 square foot expansion to the rear of the existing elementary building. This additional building will accommodate 6 new classrooms. The improvements also include paving of the existing grass island in the parking lot which will add 36 new parking stalls and improve circulation. A 120’ diameter bus drop off area will be constructed on the east side of the site to segregate bus traffic and further improve circulation. A detention pond will be installed near the southeast corner of the site to mitigate increased runoff. The commission discussed the issues of the retention pond and security around the pond, also the issue of a buffer along the east side of the addition adjunct to residential areas. Superintendent Curphey stated that she felt that the ordinance pertaining to buffers adjunct to a loading zone and did not pertain to the area where the buses would be loading and unloading. Upon a motion by Wilde, second by Dietz, the commission voted vocally and unanimously to recommend to council the approval of West Elementary Final site plan subject to the City Engineer’s recommendation being met and the placement of a screen or security device around the retention pond and to work with city staff to create a buffer to the East. Kevin Fouch with Casey’s General Store was present to explain to the commission the need for an amended site plan which will include a 12’ x 24’ concrete pad at the rear of their building to accommodate HVAC equipment. The equipment will be enclosed with chain link fence with slats for screening purposes. No additional landscaping is proposed. Upon a motion by Dietz, second by Kliegl the commission voted vocally and unanimously to recommend to council the approval of Casey’s amended site plan for equipment enclosure. Caleb Smith of McClure Engineering was present to ask the commission’s approval for Lakeside Final Plat 1. He explained to the commission that the project was scheduled for a walk through July 17, 2007, and the City Engineer’s review comments had been met. Amy Stout with Knapp Properties explained to the commission that the landscaping issue of the berm on the east side of Parker Blvd. may be handled by the Homeowner’s Association. Upon a motion by Kliegl, second by Swenson the commission voted vocally and unanimously to recommend to council the approval of Lakeside Final Plat 1 subject to the completion of any notes from the final walk through. Caleb Smith of McClure Engineering was present to ask the commission’s approval of the amended preliminary plat for Lakewoods plat 1. On April 24, 2006 the Preliminary Plat for Lakewoods plat 1 was approved. As the developer, one of the major issues for the Drakes to resolve was the need for a private agreement with Knapp Properties regarding the construction and dedication of right-of-way for Davis Street. These two developers have reached an agreement which now shows Davis Street has been realigned approximately 30’ north. This will provide the opportunity for eight lots to be developed on the west side of Lincoln Street rather than 7 lots as previously approved. As a result, the plat now includes a total of 33 single family lots versus the 32 R-1A lots previously approved. Upon a motion by Wilde, second by Swenson the commission voted vocally and unanimously to recommend to council the approval of Lakewoods Plat 1 amended preliminary plat. Keith Weggen of Civil Design Advantage, Teresa Rockwood, and Tom Gratias of RT&T Properties were present to ask the commission’s approval of the site plan for The Centre located at 110 W Van Dorn. This building will be lease space available to commercial tenants. The commission had concerns with size of the trash area not being large enough with the design of the front of the building. Tom Gratias informed the commission that he would work with city staff to modify the front of the proposed building to extend brick up in some areas to break up the horizontal appearance of the building in response to the Commission’s concerns on the architecture of the building. Upon a motion by Wilde, second by Swenson the commission voted vocally and unanimously with Kliegl abstaining, to recommend to council the approval of site plan for The Centre subject to the completion the City Engineer’s notes and Tom Gratias suggested improvements. No Engineers Report Commissioner Dietz reported on attending the second part of the Planning and Zoning Academy that it was very informative and he will share the information as soon as he receives all of it. Upon a motion by Swenson, second by Kliegl the commission voted vocally and unanimously to adjourn the meeting at 7:40pm. Charlotte Loter Deputy City Clerk |